Rental of our Building-The West Village Meetinghouse
Rental Fees 2018
Main Hall, capacity 170
Partial Day: $200.00
Full Day: $400.00
Chapel, capacity 50
Partial Day: $75.00
Full Day: $150.00
Parlor, Classrooms, capacity 15 to 30 each
Partial Day: $35.00 ea.
Full Day: $70.00 ea.
Hourly: $10.00 ea.
Kitchen, Foyer: negotiable depending upon intended use
Outdoor Grounds: as the site of event activities
Partial Day: $200.00
Full Day: $400.00
Weddings, Memorial Services, Rites of Passage: flat rate based on extent of use
Partial Day defined as up to 4 full hours
Full Day defined as 5 to 8 full hours
Hourly charged for over 8 hours.
Non-profit organizations will receive a 10% discount on rental fees.
All events planned and conducted so that the buildings and grounds of West Village Meeting House are fully vacated by 11:00 p.m.
Frequently Asked Questions
How do we come and see the building before our event? You are welcome to visit the building, look at the spaces and ask any questions. However, please call before coming. The church office telephone number is (802) 254-9377. If you would like a guided tour, please call the church office and arrange an appointment. The church office is open Monday through Friday from 9:00 a.m. until 12:00 p.m. and appointments can be made outside these hours.
How do we reserve the building for our event? The facility is reserved once you deliver the security deposit and a signed Rental Agreement. The security deposit for a one-time rental is 25% of the total cost of the rental, and is not included in the full payment of the rental fee. The security deposit for a recurring rental will be negotiated and included in the Rental Agreement. The security deposit is due at signing of the Rental Agreement, and is not included in the full payment of the rental fee. Full payment of the Rental Fee is typically due 14 days in advance of the event.
Is there a security deposit?
Yes, the security deposit serves as the deposit needed to reserve the space. It will be returned to you soon after your event after any deductions are taken for cleaning services, damages or amounts otherwise due under the Rental Agreement.
What if we cancel?
You will receive a refund of the security deposit depending on the amount of prior notice you give:
30 days before the event: full refund
14-29 days before the event: 75% refund
If you cancel after paying the Rental Fee, you will receive the Rental Fee back.
What if All Souls cancels?
All Souls Church reserves the right and responsibility to delay or postpone an event due to inclement weather that poses a risk to guests arriving or leaving the West Village Meeting House, or for any other reason relating to the safety or suitable comfort and utility for the rented purpose. In such an event, you have the option of receiving a full refund of paid fees or rescheduling the event for a date within the next 12 months at no additional charge.
Can we serve alcohol?
Yes, however, no hard alcohol is permitted, only beer, wine, and champagne may be served and, due to issues of liability and legality, alcohol can only be served by a licensed caterer. Please be advised that meeting this requirement is the responsibility of the renter and may take some time to arrange. An Alcohol Permission Form must be completed.
What ASC equipment is available for use?
Steinway Grand Piano, subject to approval
WiFi internet access
1 fixed projector screen
2 Hand held microphones
4 Hearing assist devices
2 podiums, one with wired in microphone
14 wooden tables 8 feet long
7 plastic tables 6 feet long
2 plastic tables 4 feet long
16 card tables
110 metal folding chairs
80 cushioned church chairs
Non-commercial kitchen limited to assembling dishes or warming fully cooked dishes
Flatware and China
How much does it cost to rent the facilities? See the Rental Fees elsewhere on this page
We have more questions, who can we ask? Call ASC at The West Village Meetinghouse at 802-254-9377, Monday through Friday between 9:00 a.m. and 12:00 p.m. to speak with our Office Administrator/Rentals Coordinator Beverly Miller or please email the office at this address